Purchase Order Requirements
Form SOF 7.4.1, Rev. D, 8/14
A. Material Certification -A material certification shall be provided with the shipment stating the specification number of the material being supplied as it appears on the Advance Mfg. Purchase Order, revision letter, purchase order number, lot code or heat number, shelf life (if applicable) and date of shipment. Actual test results as required by the specification, such as mechanical test data, chemical properties, hardness, etc. shall accompany the certification. This certification must be signed by the authorized agent of the supplier along with the agent’s title.
B. Certification of Conformance – A certification of conformance stating “All blueprint and/or specification requirements have been met” and that “inspection records, material certifications, and/or special process certifications (when applicable) are on file and available for review.” This certification must be signed by the authorized agent, including the agent’s title. This certification must include the Advance Mfg. Purchase Order number, part number, revision level, serial number (when applicable), raw material lot number and quantity shipped. A supplier packing list containing the above information may be acceptable.
C. Special Process Certification – A certification is required with a statement certifying conformance to each special process (e.g. welding, plating, FPI, heat treat, etc.) performed on the material specification(s) listed on the Advance Mfg. Purchase Order. The signature of an authorized agent of the company performing the special process, including the agent’s title must appear on the certification. The certification must also include the Advance Mfg. Purchase Order number, part number and revision level, serial number (if applicable), lot number (if applicable) and quantity shipped.
D. First Article Inspection Report – The supplier shall perform a 100% inspection of all drawing characteristics and notes, and provide a tagged, representative production article indicating “First Article”. An inspection report shall be submitted identifying each characteristic noted on the engineering drawing. The inspector shall stamp or sign each characteristic and drawing note indicating acceptance status, as applicable. A certification statement referencing the Advance Mfg. Purchase Order number, part number and revision level, serial numbers (if applicable), and quantity inspected shall accompany the First Article Inspection Report.
E. Shelf Life Certification – A certification is required for the shelf life of age/environmental sensitive materials which states the date of manufacture, the shelf life and date of expiration. The certification must include the Advance Mfg. Purchase Order number, part or specification number, lot or batch number of the material and quantity shipped. It must also be signed by an authorized agent of the company along with the agent’s title.
F. Calibration Certification (Independent Lab) – A certificate is required stating that calibration has been performed to the appropriate standards or test requirements to which certification applies, and environmental conditions under which the calibration was performed. The certificate shall specify the date of calibration, serial number of the tool(s) calibrated, the NIST test number for traceability to standards used in calibration or tests, and their due date for recalibration. The certificate must contain a report number for traceability; state the actual readings or results of the tests and the degree of conformance or acceptance to specified requirements. A statement that calibrations or tests were performed in accordance with ANSI/NCSL Z540, ISO10012, or equivalent and are traceable to NIST, must appear on the certificate. The certificate must be signed by an authorized agent of the calibration source, including the agent’s title.
G. Pratt & Whitney LCS Required – Supplier to control parts/materials in accordance with PW MCL Manual, Section F-17. Part certification must state: “Parts/materials Controlled per P&W Requirements for LCS per PW MCL Manual, Section F-17.”
H. Pratt & Whitney ESA Per PWA 370 Required – Supplier to control and maintain approvals for parts/materials in accordance with PWA 370 Standard.
J. Nonconforming Material Process – Supplier to notify Advance Mfg. of any existing nonconforming product that has been outsourced for production or special processing. Upon notification, Advance Mfg. shall conduct arrangements for the disposition of Supplier nonconforming material prior to receipt at Advance Mfg. facility.
K. Quality System – As a minimum, the Supplier shall maintain a Quality System that meets one (1) of the following requirements: GE S-1000, Pratt & Whitney ASQR-01, Hamilton Sundstrand HSM-10, ISO 9001, AS9100, NADCAP, or MIL-I-45208.
L. Source Inspection Required – Product acceptance is at the Supplier’s facility. Prior to shipment of any material or product, Advance Mfg. and/or the Customer must be notified to perform source inspection and initial acceptance of the product at the Supplier’s facility. Acceptance does not imply product or service performed will not be rejected upon receipt by the Advance Mfg. customer should a nonconformance be found.
M. Right of Entry – Advance Mfg., Customer Representative or Regulatory Agency has the right of access to all facilities involved (including Supplier’s Sub-tier’s facilities) in the order and to all applicable records.
N. This Purchase Order is for DOD – If product or service on the product/materials is for the Department of Defense, the DX or DO rating will take priority over any non-rated order in a Supplier’s system. Additionally, materials/certifications will stipulate DFAS nomenclature.
O. Mercury Free Statement – Supplier shall provide a statement on the Certification of Conformance stating that the materials provided and/or manufactured did not come in contact or were not produced with Mercury.
P. Supplier Process Changes – Supplier to notify Advance Mfg. of changes in product and/or process definitions, and where required, obtain Advance Mfg. approval prior to production. This may include “Frozen Production Processes”, Risk/FMEA’s, special requirements, critical items, and/or key characteristics.
Q. DFAR/Country of Origin Required – Items shall be purchased from qualifying countries and “DFAR compliant” and qualifying Country of Origin shall be documented by the Supplier on the Certificate of Conformance, Material Certificates, etc. Qualifying countries include: Australia, Belgium, Canada, Denmark, Egypt, Federal Republic of Germany, France, Greece, Israel, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, Turkey, United Kingdom of Great Britain, and Northern Ireland.
R. Supplier Flow-down of Advance Mfg. Requirements – In the event that Advance Mfg. outsources products to be manufactured or special processes to be performed, and the Supplier outsources to Sub-tier Suppliers, the applicable Advance Mfg. Supplier Purchase Order flow-down requirements shall be flowed down to the Supplier Sub-tier, (including key characteristics, special requirements, critical characteristics, records, etc.), where applicable. Suppliers are to have documented procedures in place for creating, controlling and retaining records in accordance with both their Quality System and Advance Mfg. purchase order requirements.
S. Sub-safe/Level 1 Materials – Supplier shall follow the requirements stated in NAVSEAINST 0948-LP-045-7010, Material Control Standard, and NAVICPINST 4355.5, Receipt, Inspection, Storage and Issue of Level 1/SUBSAFE Material for all Sub-Safe/Level 1 Materials.
T. ITAR/EAR – When flowed down, the Supplier shall ensure that all ITAR/EAR controlled technical data, including equipment and technology, is not disclosed, both in written, oral and/or visual form, to any foreign persons (“foreign nationals”) within its facility. This requirement includes any subcontracted materials performed by the Supplier Sub-tier within their facility. Additionally, ITAR/EAR controlled information must remain within the United States and may not be disclosed to any foreign countries.
U. Electric Boat Specification EB 2678 – The Supplier (including their sub-tier Supplier), performing work or services in accordance with this specification shall establish and maintain a Quality system which will ensure the quality and adequacy of the item or service provided. Additionally, the Supplier (including their sub-tier Supplier) is advised to incorporate and strictly follow a Fraud & Falsification and Malpractice Prevention Program (EB 2678 Appendix B) and to comply with local laws and regulations during performance of work (i.e. U.S. Code Title 18, Part I, CH47, Sec. 1001).